A resolution is an inscription on an official document made by the leader containing his decision on any issue set out in this document. Although according to the rules, a manager of any level can impose a resolution (if he has employees in his subordination), usually the highest managers of the company perform this task.
Stages a resolution goes through
Resolutions and their amendments are always in the spotlight in debates and negotiations. Drafting a resolution is much easier than it might seem at first glance.
Any resolution goes through three stages:
- Working paper – submitted for informal consideration of the members of the body or committee by the authors of the document. It can be written in free form or accordance with the requirements for the design of resolutions.
- A draft resolution is a document formally submitted by the Secretariat for consideration by a given body or committee. It is assigned a number, and only after that this document can be referred to in official speeches. It is drafted in the same way as a resolution. There is only one feature: the body, the agenda item, the authors of the draft, and co-authors are indicated in the heading of the draft resolution
- Resolution – a document passed by the results of the voting in this body or committee or adopted by consensus. The draft resolution can be prepared by the representative of the company alone or jointly with other members of the board.
As a rule, in the main, resolutions set out a plan of action to solve a particular problem, some resolutions may contain the texts of treaties, declarations, or conventions.
Each resolution is one sentence (although this sentence can be 5 pages long) with parts separated by commas and semicolons.
The text of the resolution is divided into 2 parts:
- A preamble containing the history of the issue and the current state of the problem. Its parts begin with a gerund and contain references to actions previously taken by the UN in connection with this issue, as well as to UN documents and earlier resolutions.
- An operational part containing a recommended action plan; each part begins with a verb and describes one action. The sequence of actions should be logical.
The resolution is a single proposal, only one point is put there (after the last paragraph in the actual part of the resolution).
There should be no more than one resolution per document. Subsequent executive resolutions are necessary when they detail how the document will be executed. If there are several resolutions on the document, their content should not be duplicated, each subsequent resolution is necessary only to specify the previous one.
Features of decision making when writing a resolution
They can be formulated as follows:
- The method of fulfilling the assignment given in the resolution may not be indicated if the performer is entrusted with an independent choice of the method for completing the task.
- If the executor cannot be trusted to choose the method of executing the order, or it is not desirable for any reason, the resolution should specify what and how the executor should do.
- It should be strived to ensure that the task given in the resolution has only one executor, co-executors are needed only in cases where the instructions affect the interests of different departments.
The resolution must be clear to the performer, it must exclude the possibility of discrepancies and be exhaustive to exclude the possibility of contacting the manager for clarification.